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Apple iPhone
Mail
Tap Mail to send and check email.
Mail is a rich HTML email client that retrieves your email in the background while you do other things on iPhone. iPhone works with the most popular email systems - including Yahoo! Mail, Google email, AOL, and .Mac Mail - as well as other industry-standard POP3 and IMAP email systems. Mail lets you send and receive photos and graphics, which are displayed in your message along with the text. You can also get PDFs and other attachments and view them on iPhone.
Setting Up Email Accounts
You must have an email address - which looks like "yourname@example.com" - to use iPhone for email. If you have Internet access, you most likely got an email address from your Internet service provider.
If you chose automatic syncing during setup, your existing email accounts should be already set up and ready to go. Otherwise, you can set iTunes to sync your email accounts, or configure email accounts directly on iPhone.
Syncing Email Accounts to iPhone
You use iTunes to sync your email accounts to iPhone. iTunes supports Mail and Microsoft Entourage on a Mac, and Microsoft Outlook 2003 or 2007 and Outlook Express on a PC. See "Setting Up Syncing" on page 8.
Note: Syncing an email account to iPhone copies the email account setup, not the messages themselves. Whether the messages in your inbox appear on both iPhone and your computer depends on the type of email account you have and how it's configured.
If You Don't Have an Email Account
Email accounts are available from most Internet service providers. If you use a Mac, you can get an email address, along with other services, at www.mac.com. Fees may apply.
Free accounts are also available online:
- www.mail.yahoo.com
Yahoo! provides free "push" email accounts. With a push email account, email is
transferred to iPhone as soon as it is received by the mail server.
To receive push email, you must first set up a Yahoo! account on iPhone.
- www.google.com/mail
- www.aol.com
Setting Up an Email Account on iPhone
You can set up and make changes to an email account directly on iPhone. Your email service provider can provide the account settings you need to enter.
Changes you make on iPhone to an email account synced from your computer are not copied to your computer.
For help in setting up email accounts on iPhone, use the online iPhone Mail Setup Assistant at: www.apple.com/support/iphone/mailhelper
Enter account settings directly on iPhone
- If this is the first account you're setting up on iPhone, tap Mail. Otherwise, from the Home screen choose Settings > Mail > Accounts > Add Account.
- Choose your email account type: Y! Mail (for Yahoo!), Google email, .Mac, AOL, or Other.
- Enter your account information:
If you're setting up a Yahoo!, Google email, .Mac, or AOL account, enter your name,
email address, and password. After that, you're done.
Otherwise, click Other, select a server type - IMAP, POP, or Exchange - and enter your account information:
- Your email address
- The email server type (IMAP, POP, or Exchange)
- The Internet host name for your incoming mail server (which may look like
"mail.example.com")
- The Internet host name for your outgoing mail server (which may look like
"smtp.example.com")
- Your user name and password for incoming and outgoing servers (you may not need to enter a user name and password for an outgoing server)
Note: Exchange email accounts must be configured for IMAP in order to work with
iPhone. Contact your IT organization for more information.
Sending Email
You can send an email message to anyone who has an email address. You can send the message to one person or to a group of people.
Compose and send a message
- Tap the Compose button.1 Tap the Compose button.1 Tap the Compose button.1 Tap the Compose button.
- Type one or more names or email addresses in the To or Cc (carbon copy) fields, or tap the Add button and choose a contact to add contact's email address.
As you type an email address, comparable email addresses from your contacts list appear below. Tap one to add it.
- Type a subject if you like, then type a message.
- Tap Send.
Send a photo in a message
- From the Home screen choose Photos, then a photo. Then tap Options button and Email Photo.
If you have more than one email account on iPhone, the photo is sent using the default
account (see "Settings chapter").
Save a message as a draft so you can work on it later
- Start composing the message and tap Cancel. Then tap Save. You can find the message in the Drafts mailbox, add to it or change it, and then send it.
Reply to a message
- Open a message and tap the Reply button. Tap to reply just person who sent the Reply button. Tap to reply just person who sent message. Tap Reply All to reply to the sender and the other recipients. Then add a message of your own if you like, and tap Send.
When you reply to a message, files or images attached to the initial message aren't sent back.
Forward a message
- Open a message and tap the Reply button, then Forward. Add one or more email addresses a message of your own if you like, then tap Send.
When you forward a message, you can include the files or images attached to the original message.
Send a message to a recipient of a message you received
- Open the message and tap the recipient's name or email address, then tap Email.
Checking and Reading Email
The Mail icon shows the total number of unread messages in all of your inboxes. You may have other unread messages in other mailboxes.
On each account screen, you can see the number of unread messages next to each mailbox.
Tap a mailbox to see its messages. Unread messages have a blue dot next to them.
Read a message
- Tap a mailbox, then tap message. Within message, the Next or Previous button to see the next or previous message.
Delete a message
- You can also delete a message directly from the mailbox message list by swiping left or right over the message title and then tapping Delete.
Or you can tap Edit and the Delete button next to a message.
Check for new messages
- Choose a mailbox, or tap the Check Messages button at any time.
Open an attached file
You can view or read some types of files and images attached to messages you receive. For example, if someone sends you a PDF, Microsoft Word, or Microsoft Excel document, you can read it on iPhone.
- Tap the attachment. It downloads to iPhone and then opens.
You can view attachments in both portrait and landscape orientation. If the format of an attached file isn't supported by iPhone, you can see the name of the file but you can't open it. iPhone supports the following email attachment file formats:
- .doc, .docx, .htm, .html, .pdf, .txt, .xls, .xlsx
See all the recipients of a message
- Open the message and tap Details.
Tap a name or email address to see the recipient's contact information. Then tap a phone number, email address, or text message to contact the person. Tap Hide to hide the recipients.
Add an email recipient to your contacts list
- Tap the message and, if necessary, tap Details to see the recipients. Then tap a name or email address and tap Create New Contact or "Add to Existing Contact."
Mark a message as unread
- Open the message and tap "Mark as Unread." A blue dot appears next to the message in the mailbox list until you open it again.
Move a message to another mailbox
- Open the message and tap Mailbox button, then choose a mailbox.
Zoom in to a part of a message
- Double-tap the part you want to zoom in on. Double-tap again to zoom out.
Resize any column of text to fit the screen
Resize a message manually
Follow a link
Text links are typically underlined in blue. Many images also have links. A link can take
you to a webpage, open a map, dial a phone number, or open a new preaddressed email message. Web, phone, and map links open Safari, Phone, or Maps on iPhone. To return to your email, press the Home button and tap Mail.
Mail Settings
From the Home screen choose Settings > Mail to set up and customize your email accounts for iPhone. See "Settings" chapter.
See Also
iPhonity.com - news about iPhone from all over the world
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